FOIA #4 - Safety Reporting and Response Records

Sent: Wed, Jun 3, 10:04 PM

Hello,

Pursuant to the Michigan Freedom of Information Act (MCL 15.231 et seq.), Parents Allied for Accountability, Conduct, and Transparency requests copies of the following public records held by Birmingham Public Schools.

RECORDS SOUGHT

For the period July 1, 2023 through the date this request is processed, please provide:

1. BPS Bullying, Hate, or Bias Reporting Form submissions. Number of submissions and all reports received through the Google Form linked from the district's Safety Concerns page. For each submission, please include: date received, school referenced, category of concern, the substance of the report (with FERPA-required redactions of personally identifying information), the response or action taken by the district, and any referral made to law enforcement, central administration, or building administration.

2. OK2Say tips referred to Birmingham Public Schools. All tips forwarded by the State of Michigan's OK2Say program to BPS for follow-up during this period, with the same data elements as item 1. I understand BPS does not hold the full scope of OK2Say tips originating in the district. This request is limited to those forwarded to BPS by the state.

3. Threat assessment records, aggregate level. The count of threat assessments conducted by BPS during this period, broken out by school building and school year, with the threshold categorization assigned to each (using whatever framework the district employs, such as low, moderate, high, or imminent). Please also include any standing threat assessment protocols, procedures, or training documents currently in use.

4. Restraint and seclusion records. Aggregate counts of restraint and seclusion incidents at each BPS building during this period, broken out by type of intervention (physical restraint, mechanical restraint, seclusion) and by student status (general education or special education). Individual incident reports are not required if aggregate data can be provided.

5. Emergency drill after-action reports. All after-action reports, post-drill evaluations, or incident reviews generated for ALICE drills, lockdown drills, evacuation drills, or shelter-in-place drills conducted at any BPS building during this period. And the accompanying communication to parents informing them of the incident.

6. Title IX complaint logs, aggregate level. The count of Title IX complaints received by the district during this period, broken out by building, school year, category of complaint, and disposition. No individual records or identifying information are requested.

7. Anti-harassment and anti-bullying complaint logs, aggregate level. The count of complaints received under the district's anti-harassment and anti-bullying policies during this period (separate from the Bullying, Hate, or Bias Reporting Form addressed in item 1), broken out by building, school year, category, and disposition. No individual records or identifying information are requested.

FORMAT PREFERENCE

Please provide all responsive records in electronic format, delivered via email or secure file transfer where file size requires it. Native digital format (CSV, Excel, or original document type) is preferred over scanned or printed copies where possible.

FEES

If you anticipate the cost of fulfilling this request will exceed $50, please provide a written estimate before proceeding so I can review the scope. I am willing to narrow the request where needed to manage costs.

TIMELINE

I understand the district has five business days to respond under MCL 15.235, with a possible ten-business-day extension. Please confirm receipt of this request and indicate the expected response timeline.

Happy to talk through any clarifications by email.

Thank you,

Betsy McDaniel